Finance & Compliance Coordinator

This position assists all members of the Finance and Compliance teams. This position includes a wide variety of responsibilities including accounts payable assistance, contract workflow assistance, and compliance filings assistance.

This position works with all members of the Finance and Compliance teams as well as many members of other teams. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

Accounts Payable and General Ledger:

• Review all contract related accounts payable payment request submissions for appropriate remaining contract value and term to cover submission; work with staff to resolve any issues identified
• Download monthly corporate American Express Statement and distribute to cardholders for completion of expense reports
• Download monthly bank statements and monthly investments statements and save to the Finance network drive

Contract Workflow

• Perform review of all draft contract records within the contracts database for accuracy and completeness at the beginning of the contract workflow process

Assist with tasks associated with completion of ongoing miscellaneous filings including:

• State Registrations To Do Business filings
• State Certificates of Good Standing renewal filings
• State Personal Property Tax Filings
• Payroll correspondence with outsourced payroll provider
• Perform all other related duties as assigned

QUALIFICATIONS

• Education: Bachelor’s (B.A./B.S.) degree or equivalent
• Experience: 1 year of relevant experience
• An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above.

Knowledge, Skills, Abilities for All Defenders

• https://defenders.org/knowledge-skills-and-abilities

Knowledge, Skills, Abilities for Assistant 3

Administrative

1. Ability to accurately maintain electronic and physical records
2. Anticipate and meet the needs of internal and/or external stakeholders delivering excellent service

Communication

1. Ability to clearly and accurately communicate with internal and external stakeholders
2. Ability to articulate complex ideas clearly, accurately and concisely

Critical Thinking

1. Ability to handle sensitive and confidential matters with discretion
2. Strong research and data analysis skills, including ability to gather and synthesize information from multiple sources to produce high quality work products in a consistent, efficient, accurate, and timely manner
3. Creative problem-solving and troubleshooting skills with willingness to experiment and innovate new methods.

Project Management

1. Ability to work well under pressure and tight deadlines while balancing competing assignments
2. Ability to remain flexible and adaptable to shifting priorities while remaining responsive to urgent requests
3. Ability to take ownership of a project or process and to use problem solving skills to resolve issues
4. Ability to manage deadlines on multiple cross-functional projects in a dynamic environment
5. Demonstrated ability in managing competing interests on complex issues

Knowledge, Skills, Abilities for Coordinator, Finance and Compliance

1. Strong Attention to detail

All employees are required to satisfactorily perform the essential duties and responsibilities of their positions. The essential duties and responsibilities listed above are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Defenders of Wildlife requires employees who engage in in-person work activities, including business travel or onsite work, to be fully vaccinated against COVID-19. An applicant (i) who is disabled or pregnant or who has a qualifying medical condition that contraindicates a COVID-19 vaccination or (ii) who objects to being vaccinated on the basis of a sincerely held religious belief, observance or practice may request an exemption from this vaccination policy. This determination will be made on a case-by-case basis and in accordance with applicable law. Any medical information concerning an applicant's disability will be treated as a confidential medical record in compliance with applicable federal, state and local laws.

Defenders of Wildlife provides equal employment opportunity to all qualified individuals without regard to their race, color, creed, religion, sex national origin, ethnicity, age, physical or mental disability, veteran status, sexual orientation, gender identity or expression, marital status, personal appearance, family/parental status, matriculation, political affiliation, genetic information, or any other legally protected characteristic in all personnel actions.

Please be advised this position is union-eligible.

How to apply:

Visit www.defenders.org to apply.